Formal Thank You Letter

What is the function of a formal thank you letter? Why is a thank you letter only several sentences in length and form?

            Writing a thank you letter is another essential skill. I saw a clip with Oprah saying that Bill Clinton told her that the best thank you letters can fit into a 5 in. x 6 in. frame. It is meant to be short and direct.
           
           Again, the format is common in regards to the addresses and salutations. Contemplate and be aware about who your intended audience is when drafting any letter or communication prior to sending. Be sure to check out the other blog posts on the business letter formats.
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Your street address
City, Province, Zip code

Date

Recipient name and surname
Job title (Sales Manager etc.)
Company name
Street address
City, State Zip

Dear Mr/Mrs__________,

Your opening message of thanks belongs in the first line. Use 2-3 short paragraphs - 2 to 3 lines each. Triple-check your formal thank you letter for typos and bad grammar. Keep your formal letter short.

In the second paragraph tell them the reasons on what the person did that you are thankful - how they helped you. Such as, I especially appreciate the information and advice you have provided, and the contacts you have shared with me. Your assistance has been invaluable to me during a certain process.

 Again, state your thanks and that you greatly appreciate the person’s generosity.

Sincerely,

Your signature

Your full name